Executive Assistant

Location: 200 MADISON, NEW YORK, NY
Job Code: 1261
# of openings: 1


The role

Relieves the executive of administrative-type functions in order to increase the time an executive has available for appropriate level responsibilities. May handle a wide variety of situations and conflicts involving clerical and administrative functions of the office. Is responsible for confidential and time-sensitive materials. Relies on experience and judgment to plan and accomplish goals. May direct and lead the work of others. Typically reports to an Executive, President or Chief Executive Officer. A wide degree of creativity and latitude is expected.


What we expect from you

  • Oversees and administers the day-to-day activities of the executive(s) he/she supports
  • Provides assistance and support in problem solving, project planning and management, and development and execution of stated goals and objectives
  • Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature
  • Serves as primary point of direct administrative contact and liaison with other offices, individuals, and external agencies on a range of specified issues; organizes and facilitates meetings, conferences, catering events, entertainment and gift selections, and other special events, as required
  • May oversee and administer the day-to-day activities of one or more specialized program initiatives for the group, as assigned
  • Provides and/or oversees the provision of direct staff support to the executive to include greeting and assisting visitors, handling phone calls and inquiries, scheduling and maintaining calendars and travel arrangements, preparing and managing expense reports, screening, analyzing, preparing responses to incoming correspondences, handling day-to-day public relations and problem solving
  • Assists in the coordination, supervision, and completion of special projects, as appropriate
  • Performs miscellaneous job-related duties as assigned



Background/experience and skills

  • 4-6 years of support experience, executive level preferred
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
  • Skills in the use of database management, word processing, spreadsheet, and/or presentation software
  • Ability to plan, develop, and coordinate multiple projects
  • Exceptional organizational and coordination skills
  • Effective communication skills, verbal and written
  • Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse group
  • Skills in budget preparation and fiscal management
  • Knowledge of general accounting principles, office management and procedures
  • Demonstrated ability to maintain confidentiality
  • Problem-solving skills
  • Ability to gather data, compile information, and prepare reports
  • Ability to use independent judgment and to manage and impart confidential information
  • Skills in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
  • Must have a professional manner
  • Advanced knowledge of Microsoft Office Suite is required including, but not limited to: Word, PowerPoint, Excel and Lotus Notes









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