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Data Entry Clerk - South Gate

Location: AWCC/Oshawa - Oshawa, Ontario
Req Number: 164
# of Openings: 1




Responsible for entering vehicle information into computer database from travelers received during the shift and ensure no unauthorized vehicles enter the premises



Essential Duties    


  • Collect travelers from AWCC bus drivers during the shift
  • Perform baying of travelers into VIPS (VIN, bay location, and employee clock number); baying of units going into outside yards
  • Sort travelers after baying to appropriate bay locations (parkaways, outside yards, trucks)
  • Advise supervisor of vehicles bayed in incorrect bay location
  • Look up missing / incomplete VINs as required
  • Place vehicles on / off hold on VTIMS as directed
  • Go into various screens to problem-solve VINs which do not bay in stated locations; advise supervisor of vehicles bayed in incorrect bay location
  • Check various screens to determine vehicle status
  • Assist main office staff with sorting of month-end travelers (overflow and outside yard) for billing purposes as the need arises
  • Ensure only authorized vehicles and personnel enter and exit the yard; report any irregularities to on-duty supervisor
  • Provide assistance to truck drivers delivering to GM and to general public who are lost an ask for directions
  • Open and close the gate at beginning and end of shift
  • Maintain cleanliness of gate house at all times
  • Perform the following additional duties when assigned to the main gate:’
    • Record truck number, time and number of units in the log provided
    • Record VINs of any missing travelers in the log provided
    • Dispatch the load on VTIMS as required
  • Be able to react to change productively and handle other essential tasks as assigned


Other Duties/Requirements

  • Exhibit a behaviour and conduct that maintains a positive work atmosphere by acting and communicating in a manner so that the incumbent gets along with customers, vendors, co-workers, and management
  • Maintain good and regular attendance
  • Demonstrate the ability to work in a variety of situations
  • Present a positive demeanor


Minimum Tools Needed   


  • Computer
  • Printer
  • Fax machine
  • Telephone
  • Copier


Working Conditions: 


  • Incumbent works on their own in a small heated / air conditioned building; there is some exposure to outside weather conditions year-round
  • There is minimal lifting and carrying of paperwork and other materials
  • Some standing and walking is required
  • Most of the incumbent’s time will be spent at a desk working at a computer terminal; manual dexterity is required to use desktop computer and peripherals; there is a moderate degree of talking on the phone


Chemicals Involved With:   


  • Cleaning solvents


Minimum Requirements


  • Secondary school diploma
  • One year data entry experience
  • Intermediate level of proficiency with MS Word, Excel and e-mail required: ability to learn and adapt to new computer systems and software programs that are introduced periodically
  • Good interpersonal skills in dealing with general public
  • Able to effectively communicate both verbally and in writing
  • Effective attention to detail and a high degree of accuracy
  • Analytical and problem solving ability
  • WHMIS training

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