The Transportation Research Board (TRB) is a unit of the National Research Council, a private, nonprofit institution that is the principal operating agency of the National Academy of Sciences and the National Academy of Engineering. The Board's mission is to promote innovation and progress in transportation by stimulating and conducting research, facilitating the dissemination of information, and encouraging the implementation of research results.
TRB fulfills this mission through the work of its standing technical committees and task forces addressing all modes and aspects of transportation; publication and dissemination of reports and peer-reviewed technical papers on research findings; administration of two contract research programs; conduct of special studies on transportation policy issues at the request of the U.S. Congress and government agencies; operation of an on-line computerized file of transportation research information; and the hosting of an annual meeting that typically attracts 8,000 transportation professionals from throughout the United States and abroad.
The major responsibility in this position is to provide technical support for webinars and to host both practice sessions and live webinars with large online audiences. It requires the ability to manage planning schedules, master the software, interact professionally with presenters, and coordinate very closely with the TRB webinar team.
Primary responsibilites are to work with staff and research contractors to schedule webinars and practice sessions; train speakers in how to use the software during the practice sessions; review presentations for appropriate content and time; coordinate with TRB webinar staff to maintain database of webinar schedules and advertising lists; host live webinars. Use software (probaby Gov Delivery) to send out announcements to subscriber lists; work with the content management system to post announcements; write announcements based on the report foreword and Executive Summary. Additional responsibilities include writing summaries of technical research reports, copyediting, proofreading, working with print and design vendors, helping to prepare and staff the SHRP 2 booth at the TRB annual meeting. Other duties as assigned.
The Communications/Media Associate under general supervision, coordinates internal and external communication and/or media activities (e.g., projects, programs, events, and related efforts). Collaborates with staff on communication and dissemination strategies. Compiles and prepares material for dissemination through a variety of types of media. Assists in the development, design, and implementation of outreach and communication projects, using various media such as print, electronic, video, and web-based products. Assists in the development of media dissemination plans, including media coverage for both lay and scientific audiences. Produces online products and services for journalists and the general public. Serves as a liaison to the media and staff regarding media relations.
This is a professional role, working under general supervision and functioning with the ability to deviate from subscribed courses of action as needed. It is not a clerical or administrative support role. It is not typically the only communications or media role in a unit, but reports to a senior communications or media position.
ESSENTIAL JOB DUTIES:
1. Assists in the design and implementation of the unit’s outreach and communication activities and dissemination of related information or National Academies’ publications. Provides assistance and input to staff on communication and dissemination plans. Collaborates with staff to identify target audiences and appropriate vehicles for reaching those audiences. If applicable, plans the release of reports and organizes dissemination meetings and briefings. Participates in the establishment of guidelines and formats for communication materials.
2. Researches and drafts materials, articles, news items, and web content for outreach. Where applicable, coordinates or collaborates with staff responsible for the web content activities. Produces and distributes items such as event calendars. May produce electronic newsletters and other web-based and email outreach tools.
3. Creates, writes, and edits a variety of media pieces for online and print publication, such as press tips (i.e., lay-language summaries of complex articles and reports). Selects articles of interest to the press and writes corresponding press releases. Ensures scientific breadth and high editorial standards of information disseminated.
4. Investigates new resources/outlets for communicating the activities of the unit. Participates in networking activities, press outreach, and other publicity events. Works with related associations and organizations. Identifies and develops collaborative activities with professional groups.
5. Coordinates the work of vendors and contractors in producing and publishing materials and alternative products for dissemination, e.g., compact discs, videos, and other interactive and virtual products and for freelance writing assignments.
6. Represents the unit at events, exhibits, and meetings. Promotes meetings and events and sets up exhibit booths. Coordinates shipping, installation, and de-installation of items, as necessary. Handles logistics for these activities and provides on-site coordination during activities. Organizes volunteer participation in activities.
7. Monitors effectiveness of outreach efforts and programs, including tracking event attendance and web traffic. Coordinates and tracks news coverage and other activities. Prepares statistics and performs trends analyses, and provides feedback and recommendations to supervisor. May conducts surveys.
8. Coordinates press coverage and press conferences for assigned projects. Analyzes news coverage and provides feedback to staff and other appropriate parties.
9. Conducts interviews with scientists, Academies’ members, staff, and other relevant parties and writes articles, biographical profiles, and question and answer-style interviews.
10. Serves as liaison to journalists, authors, and public information officer (PIO) communities. Works with authors regarding revisions, artwork, media contact information, following embargoes, etc.
11. Advises management on potential problems with assigned projects and with media relations.
12. Creates and produces online products and services for journalists and the general public.
13. Develops, updates, and maintains related databases.
This position is scheduled to end by March 30, 2015 when the SHRP 2 program ends. The second Strategic Highway Research Program (SHRP 2) was authorized by Congress to address some of the most pressing needs related to the nation’s highway system: the high toll taken by highway deaths and injuries, aging infrastructure that must be rehabilitated with minimum disruption to users, and congestion stemming both from inadequate physical capacity and from events that reduce the effective capacity of a highway facility.