Responsibilities
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Prepare and manage contracts and invoices as it relates to program services at the 1199SEIU Training and Employment Funds; provide financial reports for Trustees, Grant Funding agencies, and materials for audits
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Prepare financial analysis, financial statements, conduct reconciliation and data reporting; adhere to grant funding requirements and prepare data for Trustee presentations
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Ensure expenses are reflected correctly in database systems (Oracle, Star), make corrections for expense accounts, provide budgets and spending reports to Manager, Director and staff
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Assist Manager in preparing materials for auditors, communicate and follow up with institutions on missing funding source documents, and resolve audit issues; ensure audit information and resolution to audit findings are completed in a timely manner
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Work with program staff, Accounting/Finance, and Legal Operations to prepare contracts, addendums, and budget modifications; ensure contracts are prepare in a timely manner
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Review and process check requests and vendor payments; troubleshoot problems with vendors, institutions and ensure invoices are accurate and payments are made on time
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Assist Program staff with contracting and invoicing issues, coordinate vendor payments with Accounting/Accounts Payable
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Ensure grant activities are tracked accurately; enter budget information for all grants in system (STAR), process budget re-allocations and work with Accounting Department to make changes in Financial System (Oracle).
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Perform additional duties and projects as assigned by management
Qualifications
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Associate’s Degree in Business, Finance, Accounting, Computer Information Systems, or equivalent years of experience required, Bachelor’s preferred; plus
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Minimum two (2) years experience extracting data, creating and analyzing reports using database applications (i.e. Excel, Access) required; grants and contracts experience preferred
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Intermediate skill level in Microsoft Excel and basic skill level in Access preferred; ability to interact with multiple financial system environments (Oracle, Star)
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Knowledge of database applications and report writing
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Knowledge of basic accounting principles and ability to analyze financial information required
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Detail oriented with strong administrative, analytical and multitasking skills
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Able to prioritize, meet deadlines, plan and coordinate work in a time sensitive environment
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Strong written and interpersonal skills; ability to maintain confidentiality of information
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Available to work flexible hours including evenings and weekends as needed
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Must meet performance standards including attendance and punctuality
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